Board of Directors Meeting Notes
The meeting
was held at Barleys at
Board
members in attendance were:
Michael Feeback
Dave Mills
Randy Ross
Charles
LaLoggia
This was a
‘working’ meeting with the goal of reviewing the Charter (also known as
Articles of Incorporation) and other items in preparation for the May 31 General
Meeting.
Higginbotham presented a draft charter. It was written to be the equivalent of
There was much discussion concerning whether the Society
will have ‘members’ (item 2c) as defined by law. It was decided that we will not. We will have a membership in the eyes of the
Society which will have voting rights.
This will be defined in our by laws.
However in the eyes of the law we will not have members. This was recommended by many sources to allow
the society to operate in a less encumbered manner and to avoid wasting time
and money with legal issues.
There was also much discussion about ‘conducting business’
as a non profit corporation. For
instance should the Society be in the business of selling t-shirts, or should
we partner with a for-profit company to do all the work in trade for a
charitable donation. The law allows the
society to have revenue and reasonable expenses but in discussing the details
it was realized that none of us are lawyers and none of us really knew. Charles LaLoggia volunteered to meet with a
tax attorney and report back.
2a.
Feeback and Higginbotham will each have a key. If more keys are needed we can get them but
at extra cost.
2b.
it was agreed that the Society should keep these in a safety
deposit box, with an inventory of its contents available on the website. Higginbotham agreed to find out costs on
this.
2b.
2c.
Family
Member $40 annual
(two or more at same address)
Each of
the above memberships would receive one vote at annual and special meetings
The membership committee is still developing rates for
other categories such as band, corporate, etc.
It is anticipated that if a member decides to upgrade from a current
category to one established in the future (i.e. Single Member to life time
member) then monies already paid would be pro-rated towards the upgraded
membership.
There was also discussion about what our ‘product’ is. What are members and (in the future)
corporate sponsors, bands getting for their money ?? It was clear that more work needs to be done
in this area.
2d. By laws –
Higginbotham agreed to draft a set of by laws for initial review
2e. Terms
– as agreed to in a previous general
membership meeting, officers will serve two year terms with half serving a one
year term this year, the other half serving a two year term. Using a randomizing method here are the
results:
1
year - John McCormack, Mike Feeback, Louis
Kittrell, Dave Mills, Robert Higginbotham
2
year – Sharon Kniffin, Ron Keasler, Steve Michel, Randy Ross, Charles LaLoggia
It
was proposed that any officer with a 33% unexcused absence rate will be
removed. A majority vote of the board
will be used to fill the slot until next election
2f. Term
schedule
It
was proposed that officers serve a term of June 1st through May 31st. The Annual Membership meeting (when new
board members are voted in) would take place annually at the April Meeting.
This will give a month’s transition period for old members to work with new
members.
3.
Miscellaneous
One more volunteer is needed to help at Larry McCray show
Higginbotham has wristbands and raffle tickets left over
from Knoxville Blues Society
It was suggested that we raffle off a autographed McCray CD
or two at the show for members
Fundraising – currently the two sources are the membership
and entertainment committees. There was
mention of establishing a fund raising committee to raise funds through other
sources (i.e. grants, etc).
The meeting ended at approximately 6:30 p.m.